LexisNexis Sign

Lexis® Sign provides a robust suite of features for secure online document signing, supporting PDF documents and offering both ordinary electronic signatures and Advanced Electronic Signatures (AES) as per current legislation. The platform ensures total document integrity by making signed documents tamper-proof, preventing any additions or deletions post-signature. Users can upload documents and request supporting identification, such as a copy of an ID, as part of the signing process. The system also maintains a secure audit trail for every signed document, providing indisputable evidence of authenticity and workflow history.

This platform is primarily built for legal professionals, corporate legal departments, and businesses across various sectors in South Africa that require compliant and efficient contract conclusion. It addresses the pain points associated with traditional paper-based signing, such as printing, scanning, delays, and illegible documents. By activating Lexis® Sign, users can eliminate physical signature requirements, accelerate contract finalization, and ensure their agreements are legally recognised and fully compliant with the Electronic Communications and Transactions (ECT) Act, thereby enhancing overall operational efficiency and legal certainty.

Lexis® Sign offers seamless integration options to fit into existing business workflows. Its Lexis® Sign API allows for robust integration with in-house CRM or Document Management Systems, ensuring that every signature carries the highest level of evidentiary weight recognized by the ECT Act. Additionally, a dedicated Microsoft® Office 365 Add-In enables users to draft and effortlessly send documents for signatures directly from Microsoft® Word, streamlining the document preparation and signing cycle. The platform also facilitates syncing signed documents with cloud storage solutions, providing flexible options for document archiving and accessibility.

Lexis® Sign is engineered to deliver world-class digital signatures fully compliant with South Africa's Electronic Communications and Transactions (ECT) Act, which grants legal recognition to electronic documents utilizing advanced digital software for security and authenticity. The platform ensures a secure audit trail and creates tamper-proof documents, guaranteeing no unauthorized additions or deletions post-signature. For Advanced Electronic Signatures (AES), the system incorporates stringent identity verification, including an initial once-off face-to-face verification process, to provide the highest level of security and legal validity.

The process with Lexis® Sign is straightforward, encompassing several key steps from initiation to final storage. Users can easily upload a PDF document requiring signatures and optionally request supporting documents, such as an ID copy, from recipients. Recipients then securely apply their digital signatures using various methods of identification, whether remotely or face-to-face, ensuring compliance with legal requirements. Upon successful signing, the sender is immediately notified, and the document is confirmed as tamper-proof and uneditable. Finally, users can download a secure PDF, sync with cloud storage, integrate via API, or store documents safely within Lexis® Sign itself.

Lexis® Sign offers flexible pricing designed to accommodate businesses of varying sizes, starting with a special introductory offer. New users can register and enjoy the first 30 days free for an unlimited number of users, allowing for comprehensive evaluation of the platform's capabilities. Following the trial period, a subscription-based model applies, with tiered pricing based on the number of users. Rates are set at R317.70 per user per month for 1-10 users and a discounted rate of R264.75 per user per month for 11 or more users, with all prices excluding VAT. This structure provides scalability for both small teams and larger enterprises.